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Microgrants Committee - Terms of Reference

  1. There will be a Microgrants Committee ("the Committee").
  2. The Committee will be a sub-committee of the Board of Directors of Wiki UK Ltd. ("the Board") under Article 21.
  3. The Committee will exist from X June 2010 until disbanded by the Board.
  4. The Board will review the existence of the Committee, and these Terms of Reference, at least once a year. The Board may disband the Committee or amend these Terms of Reference at any time.
  5. The Committee will have at least two members, who will be members of the Board chosen by the Board.
  6. One of the members of the Committee will be the Treasurer, ex-officio.
  7. The Committee will have responsibility for running the Microgrants Programme ("the Programme"), including: maintaining the Programme's website, communicating with grant proposers, approving and rejecting grant proposals, following up on grants and analysing the effectiveness of grants.
  8. The Board delegates to the Committee, non-exclusively, all powers necessary to carry out these responsibilities. No addition powers are delegated and the Committee may only use the delegated powers for the purposes set out in these Terms of Reference.
  9. The Board will provide the Committee with a budget for grants. The Committee will be responsible for the allocation and of this budget to grants and for transferring funds to the appropriate people. The Committee will not allocate or transfer more funds than are in the budget.
  10. A Committee can only approve a grant if a majority (50%+1) of its members agree. Otherwise, the Committee will reject the proposal.
  11. Any member of the Committee may refer the approval or rejection of a proposal to the Board.
  12. If there is any significant chance of a Committee member (or Committee members) having a conflict of interest related to a grant proposal, the approval or rejection of that proposal will be referred to the Board. If the proposal is approved, the Board may, at its discretion, take over responsibility for following up on that grant and analysing its effectiveness.
  13. If the Committee considers a proposal to be particularly novel and not within what the Board originally intended for the Programme it will not approve it without consulting the Board. If any member of the Board requests it, the Committee will refer the decision to the Board.
  14. The Committee will report to each meeting of the Board on what grants have been approved and on any significant events related to existing grants.