GLAM-WIKI 2010/Organizer

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Job Title

GLAM-WIKI Conference Organizer

About Us

Wikimedia UK is a not-for-profit association set up to promote and support Wikipedia, its sister projects, and other open educational resources in the UK . "Open" content refers to information which is available for copying, reuse and modification, including for commercial uses, without cost or restriction other than attribution. We were established in 2008 and are one of around thirty similar associations in countries around the world. We work with museums, universities, businesses and media companies to make more freely licensed content available via Wikipedia and similar projects, and to help other people re-use content from Wikipedia. We seek to have a close relationship with cultural institutions, other open content organizations in the UK, and with the community of Wikimedia readers and editors.

Job Description

The GLAM-WIKI conference will be a two day meeting between Galleries, Libraries, Archives and Museums (GLAM) and Wikimedians. It will likely be held in the British Museum on 26-27 November 2010 (TBC), and will have around 200 attendees. The event will be primarily funded by Wikimedia UK. The aims of the meeting are to:

  • Bring together the cultural sector and Wikimedia to discuss common ground from a UK-specific point of view (similar to a previous meeting held in Australia last year)
  • Discuss the positive and negative aspects of previous interactions
  • Discuss future ways of cooperating with each other

We seek an organizer for this conference who will prepare and run the event. Specific tasks that they will be responsible for include:

  • Preparing a full budget for the conference, and locating sponsors as necessary.
  • Approaching speakers and organizing the program for the meeting
  • Ensuring that the event is advertised to both the GLAM sector and Wikimedians, and that there are adequate numbers of attendees from both groups
  • Preparing all other aspects of the conference to ensure that it runs smoothly on the day - e.g. preparing the venue, catering, audiovisual, etc.
  • Quantifying and reporting on the outcomes of the conference

The successful candidate will report to the Company Secretary, Michael Peel, on a day-to-day basis. They will also be expected to provide reports to the Wikimedia UK Board at its monthly meetings.


The following skills are required:

  • Excellent written communication
  • Good organizational capability
  • Ability to work with minimal supervision
  • Internet connection and ability to work from home
  • Must be comfortable working in a consensus-orientated environment

The following elements are preferred:

  • Previous experience organizing conferences
  • Knowledge of the Wikimedia projects and community
  • Knowledge of the UK cultural sector
  • Knowledge of the relationships between Wikimedia projects and the GLAM sector

Duration and salary

This is a part time contractor position that will start on 1 August 2010 and will run until 14 December 2010. Most work will be done from home, however the organizer will expect to be present at the venue for several days preceding the event, and of course during the event itself. The successful candidate will be responsible for ensuring that they can work within the UK.

Payment will be in the form of two lump sums - one following from the creation of a budget for the meeting and a preliminary outline of the schedule; the second following from the successful completion of the event. The amount will be commensurate with the experience of the successful candidate and will fit within the overall budget for the event. Reasonable expenses (including travel to the UK if necessary) will also be paid from the event budget.


Please send a CV and cover letter to by 17.00 BST on 20 July 2010.