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These minutes were approved at the Board meeting on 9 June 2009.

Wikimedia UK Board meeting Tuesday 2nd June 2009, 8:30pm BST at #wikimedia-uk-board

Present: Michael Peel (MP) (Chair); Andrew Turvey (AT) (minutes); Steve Virgin (SV); Joseph Seddon (JS)

Apologies: Paul Williams (PW), Tom Holden (TH)

Absent: Zeyi He (ZH)

Minutes of the previous meeting

Approval of the minutes of the meeting of the 26th May was delayed to ensure all brought forward actions had been captured.

The following actions were carried forward:

  • JS to send the tokens of our appreciation to the retiring Directors, tellers and external speakers.

ACTION: JS Symbol wait.svg Doing...

  • TH to contact the bank to notify them of the new directors, to change the signatories to any two of MP, AT and TH and to set up AT and MP on the online banking.

ACTION: TH Symbol wait.svg Doing...

  • PW will talk to SV and ZH to get them set up with an account on IRC and give them operator rights.

ACTION: PW Yes check.svg Done

  • MP has transferred ownership of to us; MP still to organise transfer of with current owner.

ACTION: MP .CO: Yes check.svg Done .ORG: Symbol wait.svg Doing...

  • AT will send the opt out email re Phorm once has been transferred.

ACTION: AT Go-next-red.svg Carried forward

  • PW will continue to research what is needed to produce business cards for Wikimedia UK officials.

ACTION: PW Symbol wait.svg Doing...

  • PW to obtain the list of email recipients and send them the May newsletter

ACTION: PW Yes check.svg Done

  • PW agreed to start pushing membership and organise the Membership/Drive page. MP, AT, SV, JS agreed to send suggestions to PW by 9 June.

ACTION: MP, AT Yes check.svg Done, SV, JS

  • So that we can use it for members-only merchandising, AT agreed to send the email to the Foundation previously discussed asking for permission to use their trademarks.

ACTION: AT Yes check.svg Done

ACTION: JS Yes check.svg Done

  • MP to approach membership with regards to the membership list being on the Board wiki.

ACTION: MP Yes check.svg Done

  • TH to start discussion on the Board mailing list with regards to director access to paypal account.

ACTION: TH Yes check.svg Done (by MP)

  • TH to change paypal address to

ACTION: TH Yes check.svg Done

  • MP to set previous board members emails to forward to him.

ACTION: MP Yes check.svg Done

  • SV, MP, JS to collate press response template list

ACTION: SV, MP + JS Go-next-red.svg Carried forward

  • ZH to prepare a timeline for WMUK initiatives.

ACTION: ZH Go-next-red.svg Carried forward

  • TD agreed to contact the gazette on behalf of WMUK to solicit a pro-bono lawyer

ACTION: TD Go-next-red.svg Carried forward

  • TH + MP agreed to contact pro bono lawyer groups by email

ACTION: TH + MP Go-next-red.svg Carried forward

Matters arising

SV agreed to email the WikimediaUK-L Mailing List to solicit views on "scenarios" that could be useful for the "press response template" mentioned above.

ACTION: SV Yes check.svg Done by AT

JS to copy the standard templates from OTRS.

ACTION: JS Go-next-red.svg Carried forward

JS has been in contact with WJBScribe, a lawyer who has offered to give pro-bono advice to the chapter. JS to clarify if this means formal written advice that can be relied upon or informal word of mouth assistance.

ACTION: JS Symbol wait.svg Doing...


Secretary (AT)

AT has received an email from Steve Bowbrick, the BBC Radio 4 Blog Editor who spoke at the AGM regarding collaboration between the BBC and WMUK. SV agreed to pursue this as Director of Corporate Relations.

ACTION: SV Yes check.svg Done

AT has also received an email from the Open Knowledge Foundation who were lined up to speak at the AGM but weren't able to in the end, also regarding possible collaboration. JS agreed to follow up.

ACTION: JS Yes check.svg Done

Conferences (JS)

JS had previously emailed the Board regarding the Online Information 2009 (1-3 Dec, London) conference. They are inviting speakers and although the deadline is officially passed they are accepting late submissions.

The cost to attend is £400/day/person (£400 for the 3 days for registered charities). JS will confirm whether speakers have to pay this fee.

ACTION: JS X mark.svg Not done

SV is already attending in a work capacity. In the event that speakers do have to pay the fee, SV will look into getting a slot in a fringe event instead.


Once this is established, JS, MP, AT will work on a submission


SV is also talking to the University of the West of England and the University of Leeds regarding holding a WMUK conference there.

Corporate Relations (SV)

SV has been in touch with a few leads:

  • The Vega Science Trust, a not-for-profit publishing material on the internet; JS and SV will follow up with a call to discuss collaboration opportunities.

ACTION: JS; SV Symbol wait.svg Doing...

  • Bairds, a public affairs consultancy who may be able to help regarding funding for Welsh language projects. JS and SV will follow up to discuss collaboration opportunities.

ACTION: JS; SV Symbol wait.svg Doing...

  • The Red Maids school regarding the wikischools idea. JS and SV will progress

ACTION: JS; SV Symbol wait.svg Doing...

HMRC response

The response is complete save for the appendix on the use of Wikimedia in education. It was agreed AT and MP would work on it together, send the final copy round the Board and send out.

ACTION: AT; MP Yes check.svg Done (not sent out)

We have received two offers of help funding legal advice in connection with this issue - one from the WMF and one from a pro-bono lawyer. It was agreed we would respond to thank the people for offering, explaining the Board has decided to respond to HMRC ASAP; if this is not successful we may then seek legal advice so would be grateful for assistance then if it's still available. For the pro-bono lawyer we do need help with the chapters agreement so to ask if they would be prepared to advise us on that.

ACTION: AT - WMF Yes check.svg Done; other Go-next-red.svg Carried forward

New chapters agreement

It was agreed that MP will provide the Chapter Agreement Committee with a link to Chapter Agreement Revision/Response with our current response. This may alter following legal advice.

ACTION: MP Yes check.svg Done

Process to appoint the chapter-selected Board members of the Wikimedia Foundation in 2010

It was agreed AT should post this to the WikimediaUK-L mailing list to solicit views on this process and it should be discussed again next time.

ACTION: AT Yes check.svg Done

Next Meeting

Next meeting was arranged for Tuesday 9th June, 8:30pm at #wikimedia-uk-board

Meeting closed at 23:00.